Part Time School Secretary - Elm Creek School

Competition: #035-24-25
Elm Creek School
Part Time School Secretary

The Prairie Rose School Division acknowledges that it is in Treaty 1 territory and that the land on which we gather is the traditional territory of the Anishinaabe, and the homeland of the Métis Nation. We respect the Treaties that were made on these territories, we acknowledge the harms and mistakes of the past, and we dedicate ourselves to move forward in partnership with Indigenous communities in a spirit of reconciliation and collaboration.

Elm Creek School is a grade K-12 school with a student population of approximately 250 students and 35 staff. The successful candidate will be assisting and working in partnership with the existing secretary to provide administrative and secretarial support for the school administrative team, staff, and students and ensure that the school office functions in an efficient and effective manner.

Position:
• 3.78 hours/day (schedule to be determined as mutually agreed, eg. Monday & Tuesday one week, Mon., Tues. Wed the next week).
• Starting at $18.26/hour as per Collective Agreement.
• Effective August 26, 2024. This is a 10-month position from September to June.

Qualifications:
• Post-secondary education in office or business administration and at least 2 years’ experience in providing administrative support or an equivalent combination of education and experience.
• Ability to be flexible and adaptable to changes in daily routine, and to work on multiple tasks with many interruptions, demonstrating excellent organizational and time management skills.
• Excellent interpersonal skills, demonstrating ability to work as part of a team or independently.
• Ability to conduct oneself in a manner appropriate to school and demonstrate strict attention to confidentiality of school operations and student information.
• Ability to exercise good judgment, discretion and tact in dealing with staff, students, parents, and the public.
• Knowledge of basic accounting practices, and familiarity with the CA$CH program would be an asset.
• Proficiency with MS Office, Google Workspace, and web-based programs.
• Proficiency with student information systems such as PowerSchool and Education Information System (EIS) would be an asset.
• Basic First Aid would be an asset.

Duties and Responsibilities:
• Welcome and assist visitors upon arrival at the school
• Answer and forward telephone calls or take messages
• Manage confidential information.
• Prepare, key in, edit and proofread correspondence, presentations, publications, reports, agendas, minutes, purchase orders and related material from a variety of sources including manual or electronic files, inventories, mailing lists and databases
• Open, sort and distribute incoming regular and electronic mail and other material and coordinate the flow of information within the school
• Prepare, photocopy, and collate documents for internal and external mailing, distribution, and filing
• Set up and maintain manual and computerized information filing systems
• Order office supplies, maintain inventory, service office equipment and arrange servicing for major repairs
• Other administrative support duties as assigned.

For more detailed information, please contact Interim Principal Ashley Cook at 204-436-2354.

Application must be received by 4:00 p.m. on the closing date and include an up-to-date resume detailing qualifications, experience and/or other relevant information and three references who can provide information on your ability.

Human Resources, Box 1510, 45 Main Street South, Carman, MB R0G 0J0;
by Fax: 204-745-3699; or e-mail to: hr@prsdmb.ca

Closing Date: May 14, 2024

Clear criminal record and abuse checks are required of all employees of the school division. Prairie Rose School Division reserves the right to verify the authenticity of all submitted references. We thank all for applying, but only applications leading to interviews will be acknowledged. Accessibility resources will be provided upon request. This document is available in alternate formats by request.