Administrative assistant

13110 – Administrative assistant
$26/hour
35hours/week

Type: permanent full-time position
Languages: English
Education: Secondary (high) school graduation certificate
Experience: 1 year to less than 2 years
Work location: 1174 Pembina Hwy Winnipeg, MB R3T 2A4

Job duties:
-Greet visitors presenting a positive and professional image to all visitors, clients, and others.
-Answer and direct phone calls to appropriate individuals.
-Provide customer service, do the follow-ups, and report the feedback to the sales team.
-Schedule appointments and maintain calendars for team members.
- Arrange and co-ordinate conferences as needed.
-Ensure for preparation, printing, deadlines adherence and distribution of agendas, minutes, scheduled reports and materials; and attends meetings and takes minutes.
-Assemble, collate, edit, format and type a variety of technical and administrative materials and other data for referral or action such as letters, notices, contracts, specifications, requisitions, progress estimates, reports, presentations, budget estimates, agendas, minutes and speeches.
-Set up and maintain client database and client files in our immigration filing systems.
-Manage travel logistics and activities, including flights, accommodations, and transportation.
-Processes incoming and outgoing mail, couriers and payments related to the work; and maintains office supplies.
-Handle sensitive information in a confidential manner.
- Liaises with appropriate resources to acquire information and resolve problems.
-Provides team members with supports on technology issues, general inquiries related to policies, procedures, and processing, and other general consultations
- Conduct research as needed.
-Provide general administrative support to executives and team members as needed.