School Administrative Assistant

Position: School Administrative Assistant

Employment Status: 50% Permanent (3.75 hours per day, Monday to Friday, September - June)

School/Location: Northlands Parkway Collegiate

Start Date: August 26, 2024 (Training days will be provided prior to the end of the 2023/2024 school year)

Posting #: 001-SAA-24

Role:
As a School Administrative Assistant, you are the first line of communication and responsible for providing excellent customer service to all students, staff and parents.

Supervision Received and Given:
This position will be under the direct supervision of the school principal.

Duties and Responsibilities:
• Welcome and assist visitors upon arrival at the school.
• Work with and show professionalism with other SAA, students, families and staff.
• Manage confidential information.
• Prepare, key in, edit and proofread correspondence, presentations, publications, reports, agendas, minutes, purchase orders and related material from a variety of sources including manual or electronic files, inventories, mailing lists and databases.
• Open, sort and distribute incoming regular and electronic mail and other material and coordinate the flow of information within the school.
• Answer and forward telephone calls or take messages.
• Prepare, photocopy, and collate documents for internal and external mailing, distribution, and filing.
• Set up and maintain manual and computerized information filing systems, including finance and student records.
• Responsible for financial data entry and student management record keeping.

Qualifications:
• Post-secondary education in office or business administration and at least 2 years of experience in providing administrative support or an equivalent combination of education and experience.
• Ability to be flexible and adaptable to changes in daily routine, and to work on multiple tasks with many interruptions, demonstrating excellent organizational and time management skills.
• Excellent interpersonal skills, demonstrating ability to work as part of a team or independently.
• Ability to conduct oneself in a manner appropriate to school and demonstrate strict attention to confidentiality of school operations and student information.
• Ability to exercise good judgment, discretion, and tact in dealing with staff, students, parents, and the public.
• Knowledge of basic accounting practices and proficiency with Canva, Microsoft Office Suite, including intermediate skills in Excel would be an asset.
• Proficiency with student information systems such as PowerSchool and Education Information System (EIS) would be an asset.

The above represents general core qualifications for the position and may vary as necessary to the operations of the school/program.

Northlands Parkway Collegiate is a grade 9-12 high school located in the North end of the City of Winkler. The school has a student population of about 650 students, and a staff of about 90. The school features state of the art architecture, energy efficiencies and many spaces with natural light. It was built to LEED gold standard and received an award from Manitoba Hydro for energy efficiency.

Operating under the auspices of a comprehensive High School Philosophy, Northlands Parkway Collegiate offers students a choice of 5 technical vocational programs (esthetics, hairstyling, electrical technology, pastry arts and culinary arts); a comprehensive list of elective courses; and many extra-curricular programs.

Salary and Benefits:
The compensation package for this position is in accordance with the Collective Agreement between the Garden Valley School Division and the Education, Service and Health Care Union, Local No. 306 Affiliated with the Christian Labour Association of Canada for School Administrative Assistants. Salary Range ($20.09 - $26.60).

Applications:

All application packages must include the following documents:
• Cover Letter – Please identify all the specific posting numbers that you want your application to be considered for in one cover letter.
• Updated Resume
• Names and contact information of three (3) references that can speak to your work experience.

While we prefer to accept applications electronically, you may also apply by fax, by regular mail, or in person to:

The Human Resources Department

Garden Valley School Division

Box 1330, 750 Triple E Boulevard

Winkler, MB R6W 4B3 Tel: (204) 325-8335; Fax: (204) 325-4132; E-mail: hr@gvsd.ca

Closing Date: Open until Filled