Administrative Assistant - Term Position

The Rural Municipality of Portage la Prairie is seeking a reliable and experienced individual for the position of Administrative Assistant from July 29, 2024 - August 18, 2025.

Reporting to the Assistant CAO, the Administrative Assistant is responsible for the clerical support function at the Administrative Office.

Including the following:
• Provide administrative support for the CAO, Assistant CAO and Council members.
• Under the direction of the CAO draft agenda, prepare minutes and related documents in preparation for council meetings.
• Prepare and record journal entries for RM entity.
• Completion of grant applications.
• Assist with payroll processing and personnel record keeping.
• Monitor and reply to general email inquiries and requests.
• Update website and social media accounts.
• Provide backup for other administrative personnel as required.
Competencies/Requirements:
• Ability to work in a demanding and stressful environment when dealing with deadlines, stakeholder conflicts, and Council member expectations.
• Effective interpersonal skills, both verbal and written.
• High degree of tact, diplomacy, and confidentiality.
• Team player, well organized and able to problem solve.
Experience:
• A minimum of one year’s experience in a general office environment is required with extensive experience dealing with the public in an effective manner.
• Experience/working knowledge with municipal account and/or accounting software/payroll software plus proficient in MS Office computer software such as Word, Excel, and Outlook.
Education:
• Grade 12
• Completion of courses relevant to office administration through an accredited college or university.
• Completion of an introductory accounting course through an accredited college or university.
• Completion of a certified payroll course would be an asset.

The RM of Portage la Prairie offers a comprehensive benefits package and pension plan. Salary commensurate with experience and qualifications within a current wage range from $47,681.95 to $56,179.55 per annum.

Interested applicants are invited to forward a cover letter, resume, and references by 4:00 p.m. Friday, July 5, 2024 by email to info@rmofportage.ca.

The RM of Portage la Prairie is committed to an inclusive, barrier free environment and will accommodate the needs of applicants under the Accessibility for Manitobans Act (AMA) throughout all stages of the recruitment and selection process. We thank all applicants for their interest; only those advancing in the competition will be contacted. If contacted to participate in the process, please advise if you require accommodation.