Administrative Assistant

We have an opportunity for a part-time Administrative Assistant position in Winkler, MB!

Artspan is an industry leading manufacturer of structural insulated steel panel products. Our insulated metal panels provide exceptional structural building envelope solutions for residential, commercial, and industrial applications.

Reporting to the Senior Accountant, the Administrative Assistant is responsible for a wide variety of clerical office duties in support of company administration, including telephone reception, greeting and assisting visitors, vendors, and employment candidates. Responsibilities will include posting time cards, filing and tallying deposits, coding, totaling, batching, entering, verifying and reconciling transactions such as accounts payable, purchase orders, cheques, invoices, and bank statements. This position is also responsible for data entry, maintaining filing and record systems, emailing and photocopying.

This part time position will be based on 20 hours per week and some flexibility can be offered on working hours.

Core Competencies
• Customer Focus
• Communication
• Team Work
• Quality Orientation
• Problem Solving
• Accountability and Dependability
• Operating Equipment
• Ethics and Integrity

Job Duties
• Answer and direct telephone call
• Greet visitors, respond to visitor inquiries
• Collect, sort and distribute mail
• Assist with order entry
• Filing of various documents
• Cross train for various office procedures such as deposits, ordering office supplies, and invoicing
• Ensure all forms and reports are completed as needed.
• Utilize computer systems to run databases, pay bills and order supplies.
• Assist with calculating, preparing and issuing documents related to accounts such as bills, invoices, inventory reports, account statements.
• Assist with entering, coding, verifying and reconciling transactions such as accounts payable and receivable, purchase orders, cheques, invoices, and bank statements.
• Maintain the reception area in a tidy and presentable manner.
• Ability to assist with marketing and social media functions is an asset
• Performs other duties as required.

Requirements
• High school diploma or GED, or an acceptable combination of education and experience.
• 1-2 years of direct work experience in a receptionist capacity.
• Strong knowledge of general office procedures and equipment
• Excellent customer services skills, including verbal interpersonal skills
• Able to write simple correspondence, including memos, letters, etc.
• General mathematical skills.
• Ability to apply understanding to carry out written and verbal instructions
• Adaptable to meet changing work needs and demands.
• Strong knowledge of Microsoft Office products, including Excel, Word, and PowerPoint.
• Excellent analytical and problem-solving skills.
• Meticulous records maintenance skills.

Artspan is a proud member of WGI Westman Group Inc. – A dynamic, entrepreneurial group dedicated to the growth of their employees, customers and the communities in which they operate.

Please e-mail your resume to hr@artspaninc.com with the position you are applying for in the subject line.